Enrol a pupil in the canteen

Canteen enrolment in Schoolysoft
Canteen enrolment form — pupil, academic year, days and billing.

Enrolling a pupil

  1. Menu Canteen → Enrol a pupil button.
  2. Select the pupil.
  3. Enter the academic year in YYYY-YYYY format (e.g. 2025-2026).
  4. Tick the weekdays covered (Monday to Friday).
  5. Choose the billing mode:
    • Monthly flat rate: a fixed price regardless of the number of meals taken.
    • Partial flat rate: a fixed price up to an included number of meals, then a per-meal rate beyond that.
    • À la carte: a unit price for each meal actually taken.
  6. Select the pupil’s dietary profile from the drop-down list (no restriction, no pork, vegetarian, gluten-free, PAI/medical, other).
  7. Click Enrol pupil.

The monthly rate is pre-filled with the school’s default rate; you can change it case by case.

Parents can also use the Enrol a pupil button from the Canteen module to enrol their own child. The form is identical to the one used by school staff.

About allergens

There is no allergen selection at enrolment time. Allergens are entered as free text by the school on each menu (see Canteen module: overview): the dashboard then automatically flags menus whose allergens cross an enrolled pupil’s declared dietary profile.

Dietary profile (in particular PAI/medical) is health data under Article 9 GDPR. Enhanced audit logging applies to viewing and editing it.

After enrolment

Once a pupil is enrolled, the days, dietary profile or billing settings cannot be edited directly from the enrolment list. Two actions are available on each active enrolment:

  • Suspend: opens a dialog asking for a reason (required), with no start or end dates.
  • Cancel: opens a dialog asking for a reason (required), with no end date to enter.

See Suspend or cancel a canteen enrolment for details on both actions.