Applications and enrolments

The enrolments module covers a file’s full cycle: building the file, admission decision, contract signature and payment of enrolment fees.

Enrolment cycle

Draft -> Submitted -> Validated by school admin -> Contract signed -> Paid
                                                              |
                                                        Cancelled -> Reactivatable (Draft)
                                                              |
                                                        (from Paid) Refunded

The enrolment files list shows the Student, Year, Status, Submitted on, Documents and Actions columns.

Features

• Files: tracking of supporting documents; missing documents are shown directly on the file record.
• Decision: on the file record, Decision section — Admit, Waiting list, Under review or Refuse (a reason is mandatory for a refusal).
• Reactivation: a cancelled file can be returned to draft (see Reactivate an enrolment).
• Paper declaration: record a document provided with no digital file from the file record.
• Pricing: fee schedule and billing are managed directly on the file record.

Roles and access

Profile	Access
School admin / Head	All files, decisions, pricing, reactivation
Parent	Tracking their child’s application

Submission constraints

When submitting a file, the following are checked:

• At least one legal guardian must be linked to the student.
• The mandatory documents defined for the school must be attached or declared.

Next step

See Enrol a student for the full process.